FOR FOUNDERS & CEOS
Apex runs global direct-hire searches for executive assistants, operations professionals, and project coordinators. See which roles we recruit for and how we take you from a hiring brief to a shortlist.
ROLES WE FILL
Tell us what your team needs someone to own. We’ll define the role with you and look for professionals with the experience and judgment to do it well.
01 / FOUNDER SUPPORT
For founders who need someone to protect their time and keep commitments moving.
What this looks like · Keep commitments visible and follow up so decisions turn into action.
Plan an EA Hire02 / TEAM OPERATIONS
For teams that need someone to manage workflows and keep priorities moving.
What this looks like · Turn an informal process into a workflow the team can repeat.
Plan an Operations Hire03 / PROJECT DELIVERY
For teams that need someone to track progress and coordinate work across people and deadlines.
What this looks like · Flag blockers early and make sure everyone knows what happens next.
Plan a Project Hire04 / DAY-TO-DAY ADMIN
For businesses that want dependable help with recurring tasks and records.
What this looks like · Keep records current and prepare research your team can act on.
Plan an Admin HireINDUSTRIES
Here are some of the roles and responsibilities we recruit for across industries.
01 / PRODUCT TEAMS
Keep launch tasks, onboarding notes, and follow-ups organized while your team focuses on building.
Plan a Tech Team Hire02 / ONLINE STORES
Give product research, catalog updates, and operational reporting a dedicated owner.
Plan an E-commerce Support Hire03 / CLIENT WORK
Give client meetings, inbox triage, proposal prep, and follow-through a reliable owner.
Plan a Client Support HireTHE SEARCH PROCESS
We handle sourcing and screening, present a shortlist, and support you through the hiring decision. You interview finalists and hire directly.
We agree on what your new hire will own, the experience you need, and any location or working-hour requirements.
We source across markets and use work samples to assess judgment, follow-through, and how candidates use AI or automation on tasks relevant to the role.
We explain why each candidate made the shortlist, coordinate interviews, and support you through the final decision.
SAMPLE SHORTLIST
Here’s how Apex can summarize role fit, work-sample evidence, and availability so you can compare finalists and focus interviews on open questions.
Illustrative profiles for an Executive Operations hire. Names, availability, and work samples are fictional.
SAMPLE FINALIST A
SAMPLE FINALIST B
AI SKILLS WE SCREEN FOR
We look for candidates who can choose the right tool for the task, verify its output, and explain when a person needs to review the work.
START WITH THE ROLE
Build a short brief for your search. Choose a role, enter your business location, and identify the responsibilities you want your new hire to own.
GOOD TO KNOW
Apex quotes a placement fee for the search based on the role and scope. Before you approve the search, the written proposal explains the amount, what it covers, and when payment is due. You agree on the hire’s compensation directly with the candidate.
We share why each finalist fits the role, evidence from screening or work samples, availability, and suggested interview topics. We coordinate interviews and help you compare feedback before you make the hiring decision.
Your business hires the candidate directly and agrees on compensation and working arrangements with them. Apex supports the search and selection.
We recruit across markets and use your role requirements, preferred working hours, and time zone overlap to guide the search.
Yes. We discuss your preferred schedule and time zone overlap at the start so we can look for candidates whose availability fits the role.
We use role-relevant work samples to see how candidates choose tools, check facts and outputs, and handle sensitive information. If your team already uses specific AI or automation tools, tell us so we can factor those into the search.
Start by listing what you want to hand off and where follow-through tends to stall. That gives us a practical basis for defining the role and screening candidates.
FOR EMPLOYERS
Tell us what you need and where to reach you. We’ll reply by email to discuss your search.
